M O B I L E C M M S G U I D E
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The Importance of Mobile CMMS Software
in Modern Maintenance Operations
Progression of
CMMS Software
Selecting a
Mobile CMMS
Benefits of
Mobile CMMS
Part 1: Part 2: Part 3:
P A R T 1
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It’s becoming quite clear that many individuals utilize mobile devices in a business setting.
With so many employees frequently on the go, it’s a matter of convenience. To take it a step
further, it’s often a matter of being realistic. It’s not always easy or possible to open up a
laptop as you're going from one location to the next. With maintenance staff regularly on the
move, it’s likely they’ll need quick access to data pertaining to equipment and facilities. As
companies evaluate CMMS
Companies were first introduced to the concept of computerized maintenance management
systems (CMMS) in the 1980s. Since that time, traditional methods of using pencil, paper and
clipboards have become outdated practices. CMMS software provides a reliable means of
storing companies' information related to maintenance operations in a computer database,
enabling maintenance staff to do their work more efficiently. Over the course of three
decades, we’ve witnessed the progression of CMMS software into faster, easier and more
convenient technology with advanced capabilities. One such example is the ability to utilize
the software from mobile devices.
The Need for Mobile Access
options, mobile access is
increasingly becoming a must-
have.
In a 2017 survey conducted by
Plant Engineering, over 54% of
respondents indicated that
they’re either currently
utilizing or planning to
incorporate the use of
smartphones into their
maintenance routines. Over
64% of respondents indicated
the same regarding the use of
tablets. Given that many
maintenance tasks are
performed out on the plant
floor, these results aren’t
surprising. Mobile CMMS
applications allow
maintenance technicians and
managers to complete an
array of tasks on the go.
PROGRESS ION OF CMMS SOFTWARE
P A R T 2
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4 Key Features of Mobile CMMS
such as meter counts, vibration, temperature spikes, etc. Utilizing barcode scanning
technology, parts can be issued or removed from inventory. Simply affix barcodes or QR
codes to parts or equipment, scan codes using a smartphone and upload pertinent data in no
time. This eliminates the need to manually type data into your mobile CMMS, saving time
typically spent on data entry while also decreasing the likelihood of errors.
In simplest terms, mobile CMMS technology help organizations boost productivity while
benefiting from significant cost savings.
BENEF I T S OF MOB I L E CMMS
Issue parts for work orders, add
comments and close work orders to
verify the completion of jobs
Simply type in problems with specific
pieces of equipment and submit directly
for processing
Manage & Create Work Orders
Create Work Requests
Mobile CMMS software allows
maintenance managers and planners
to issue work orders and relay
information to technicians instantly.
Immediate access to this information
gives technicians the ability to work
more efficiently, completing work
orders as they come in and
maintaining equipment in a variety of
locations. Time spent managing work
orders is greatly reduced by
eliminating the need for staff to go in
and out of a main office to access the
information. The opportunity for
managers and technicians to
continually update one another on
progress of job duties improves
communication as well as overall
efficiency.
By taking advantage of mobile CMMS
capabilities, maintenance staff can
access and input data regarding labor
hours, parts, failure codes, downtime
and more. Users can record safety data,
inventory counts and performance data
Perform Inventory Control Functions
Update Asset Meter Readings
Access inventory records from the job site,
check parts inventory, issue spare parts
and update inventory records
Update current meters for a particular
asset
Keep Tabs on Real-Time Data
Improve Communication
P A R T 3
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S E L E C T I N G A MO B I L E C MM S
Contact DPSI
DPSI provides industry-leading CMMS software
solutions that help organizations resolve
critical maintenance challenges, maximize
ROI, enhance productivity, ensure compliance
and more. We accommodate a variety of industries ranging from small to large multi-site
organizations. We offer highly scalable software solutions that can be accessed online from
any web-based device. Since 1986, our company has served over 6,000 companies and
50,000 users in over 50 countries, including more than 400 of the Fortune 500 companies.
Keeping in mind the four key features any mobile CMMS should possess (create and manage
work orders, create work requests, perform inventory control functions and update asset
meter readings), consider other capabilities that are important for your business. For
example, not all plant facility locations have a dedicated WiFi system. If this is the case in
your company, the ability to work offline is an important consideration. Some, not all, mobile
CMMS applications will temporarily store work orders, asset listings and part listings on your
device in the event of service interruptions. Once you are connected again, data stored on
your device will automatically upload to your CMMS via the cloud.
As you take time in researching CMMS software companies with mobile accessibility options,
take the following considerations into account when making your final selection:
Does the company have a proven track record in the CMMS industry, and do they obtain
input from customers for product improvements?
Does the company provide training and support services at a level that meets your
expectations?
What is the user interface like, and how easily can maintenance staff become familiar with
the functionality?
Can the product be expanded easily from one location to multiple locations?
Does the product and services match your budget?
Other Factors to Consider
Importance of the Ability to Work Offline
The Importance of Mobile CMMS Software in Modern Maintenance Operations
It's not always easy or possible to open up a laptop as you're going from one location to the next. With maintenance staff regularly on the move, it's likely they'll need quick access to data pertaining to equipment and facilities. As companies evaluate CMMS options, mobile access is increasingly becoming a must have.
Jun 8, 2018
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