5 Ways an Enterprise Print Management
Solution Will Streamline Processes
and Reduce Cost
Acsis, Inc, 9 East Stow Road, Suite D, Marlton, NJ 08053 | (856) 673-3000 | www.acsisinc.com
Labels are a critical element of business processes, providing key information across the entire
supply chain, from raw materials to manufacturing to end product. They identify brands, include safety
warnings, and provide traceability of components, all through increasingly sophisticated technology
such as 2D barcodes and RFID capability. Enterprise-wide consistency of labeling is essential,
particularly for companies with multiple plants, global operations, third-party partners, and specialized
compliance requirements.
As supply chain complexity continues to increase, companies need to have a centralized methodology
for managing, integrating, and printing labels across all of their manufacturing and distribution locations.
Relying on separate, individual labeling solutions at each facility is costly and inefficient. In addition,
this centralized methodology needs to be extended to acompany’s partner networks, including third-
party manufacturers and distributors, to ensure that label creation, management, and compliance are
consistent across your entire supply chain.
The issue often centers on the fact that businesses often think about product labeling in reverse order.
The label format is actually the last step in a well-planned solution. First, businesses should design a
solution that looks at the data sourcing for the labels creating a system that ensures that the correct data
gets on the correct label. Second, a business should determine the best place to print a label with the
most efficient process possible, ensuring the right label at the right time. Then it’s time to design labels.
This approach generally makes for a much simpler label design and more flexibility.
5 Ways an Enterprise Print Management Solution
Will Streamline Processes and Reduce Cost
Acsis, Inc, 9 East Stow Road, Suite D, Marlton, NJ 08053 | (856) 673-3000 | www.acsisinc.com
An enterprise label management system provides a centralized base for creation and control of labels.
A label is built once and is then accessible corporate-wide via the internet. Any facility or third-party
partner can send label requests and print from anywhere, on any printer, all getting the same correct
version of the label. If a change needs to be made (to meet a new regulatory standard, for example), it
is done at the central management console, and all subsequent print requests will uniformly receive the
new version.
What is an Enterprise Label Management Solution?
Benefits of an Enterprise Label Management Solution
An enterprise label management system integrated with a company’s ERP system as the data source
allows the ERP to handle the business logic while the label management solution provides increased
flexibility and enhanced administrative control over the special requirements of label functions.
Having your labeling solution tightly integrated with your business processes provides a significant
improvement in productivity, lowers the chance of labeling errors, and ensures that your product has the
latest versions of the label format and the data required. Labels are placed in a centralized repository,
ensuring standardization across the enterprise while retaining the flexibility to support a range of special
requirements for global operations and supply chains.
Centralized print management also enhances vendor compliance. With enterprise label management,
print requests can be initiated via the internet or any web-enabled device or application, and produced
on any printer — so your partners will be able to draw from your central repository and implement labels
that are compliant with your ERP system quickly and easily. Your products will always have the right
label, at the right time, with the right data.
4 1. Robust Integration between Enterprise Resource Planning (ERP)
and Labeling Systems
Acsis, Inc, 9 East Stow Road, Suite D, Marlton, NJ 08053 | (856) 673-3000 | www.acsisinc.com
An enterprise label management solution reduces complexity and resources required for printing. When
labeling functions are decentralized and each individual department or facility is using its own print
solutions, the result is far too much duplication of effort, labor, systems, and stock, and it also results in a
lack of consistency. The associated costs can be staggering. Centralized print management eliminates
these problems and generates a healthy return on investment.
With an enterprise label management solution, businesses can reduce or eliminate costs associated
with waste due to mislabeling, product that is damaged during returns, and repackaging and restocking
mislabeled product. The increased accuracy of standardized labels will also reduce searches for
missing inventory and errors in the picking process.
Because centrally controlled labels are data driven, distributed labels will always be up to date,
reducing the risks of noncompliance, liability, and product recalls.
Enterprise label management solutions also greatly increase efficiency. The ability to generate the right
label the first time reduces waste and improves overall process flow (faster and more accurate material
picking, for example). The across-the-board easy accessibility of labels eliminates preprinting, which
can result in stockpiles of wasteful, obsolete labels. In addition, maintaining a single label repository
instead of several local solutions means using fewer remote resources.
Other maintenance and support resources that can be reduced include the IT and operations personnel
required to manage print processes at multiple locations. Label accuracy also eliminates the overhead
associated with return/recall management, expediting, and problem resolution. The need for a customer-
facing service liaison is also minimized.
Enterprise print management can also positively impact supply chain costs. These solutions reduce
transportation costs because the accuracy and consistency of information on standardized labels
4 2. Reduced Cost of Ownership, Generous Return on Investment
Acsis, Inc, 9 East Stow Road, Suite D, Marlton, NJ 08053 | (856) 673-3000 | www.acsisinc.com
clearly communicates less than truckload (LTL) vs. full truckload (TL) vs. expedited shipping and
contribute to accurate commercial invoicing. This standardization also ensures that labels on products
shipped from one part of the enterprise can be read properly by the receiving branch. And particularly
for companies that outsource segments of the supply chain, enterprise labeling improves visibility into
the flow of goods.
Consistent, high-quality labels are also a reflection of your brand image. Although this is difficult to
measure in terms of ROI, maintaining a positive brand image can help build customer loyalty and
preserve business potential.
When label compliance with regulatory mandates is standardized across the enterprise, you will see a
direct decrease in fines, chargebacks, and customer complaints resulting from mislabeled products.
Produced with top-quality printers and media, such as solutions available
from Honeywell, the correct labels can be easily scanned to verify
accuracy and compliance. Honeywell offers solutions that not only
enable centralized management of label printing, but that
also produce labels that meet the high standards set in
regulations or by your customers.
4 3. Decreased Risk of Fines and Chargebacks
Acsis, Inc, 9 East Stow Road, Suite D, Marlton, NJ 08053 | (856) 673-3000 | www.acsisinc.com
Enterprise print management solutions include label development
functionality that can pull data from multiple internal and external sources
without programming to create templates for your repository. You no longer
have to contact all locations and partners asking them to update labels and using
resources to follow up and make sure they have standardized. With enterprise print
management solutions, you build your label once, map data and execution once, and it becomes available
across your network and your partners’ networks.
This solution also provides fast and easy printing from anywhere, independent of your corporate
network, through web-based requests. Label designs are not tied to a specific print device, so they are
usable by any partner, and equipment changes can be quickly accommodated.
Enterprise print management solutions also facilitate compliance with regulations such as Environmental
Health and Safety (EHS) mandates for chemical products and serialization or “track-and-trace”
requirements within the supply chain for highly regulated industries such as pharmaceuticals and
automotive. When labels need to be updated to meet new requirements, the process is much easier with
centralized control. Just update the template in your repository, and you’re done. With decentralized
systems that depend on local processes at each separate facility, such an update would require
contacting all locations, asking them to make the change, and continually exhausting resources in
following up to make sure they’ve standardized. Enterprise print management is far more efficient.
4 4. Easy Label Design
Acsis, Inc, 9 East Stow Road, Suite D, Marlton, NJ 08053 | (856) 673-3000 | www.acsisinc.com
For over 20 years, Acsis has specialized in lightweight, cost-effective solutions that fill visibility gaps in
supply chain execution. Our “edge” applications manage the data collection labeling and serialization
of goods across extended supply networks, feeding and synchronizing ERP and execution systems
automatically. Customers are able to gain significant savings in material costs, reduce their inventory levels
and waste, improve resource productivity and process efficiency, and eliminate noncompliance risks.
About Acsis
Perhaps one of the greatest benefits of enterprise print management is the enhanced level of customer
satisfaction they can help you achieve. Because your labels are standardized and compliant with
regulations, you are providing a reliable and value-added service to your customers. Uniformity in labeling
also presents the customer with a single look and feel, strengthening brand identification and consistency.
Labeling is a critical business function, and when issues arise, the entire enterprise can be affected. A
centralized label management solution will reduce costs, decrease risks, and deliver a robust ROI. You’ll
be able to streamline label design, manage and print effortlessly across all of your manufacturing and
distribution locations, and extend your labeling capabilities to third-party manufacturers, distributors,
and suppliers.
To learn more about how to take the hassle out of label management and build a process that helps your
business operate more efficiently, contact Acsis.
4 5. Improved Customer Service
Honeywell Safety and Productivity Solutions (SPS) provides products, software and connected solutions
that improve productivity, workplace safety and asset performance for our customers across the globe.
We deliver on this promise through industry-leading mobile devices, software, cloud technology and
automation solutions, the broadest range of personal protective equipment and gas detection technology,
and custom-engineered sensors, switches and controls.
About Honeywell
